February 8, 2023

CAREERS: PAYROLL SPECIALIST

Payroll Specialist

Department:      Human Resources

Location:             Goodhue, MN

Date Posted:       January, 2023

Estimated rate of pay:    $55-62,000/year depending upon experience


Job Summary:

This is a full-time position based at the Goodhue location Monday through Friday, during daytime working hours. The Payroll Specialist oversees the company’s payroll functions, ensuring pay is processed accurately, on time, and in compliance with government regulations. This position requires excellent organizational and interpersonal skills, attention to detail, and the ability to professionally handle highly sensitive and confidential information.

Duties/Responsibilities:

  • Responsible for an accurate, compliant, and timely payroll. Maintains the human resource information system (HRIS) by processing new hires and separations. Processes payroll changes, including wages, bonus programs, and deduction changes. Calculates wages and applicable deductions. Adheres to payroll policies and procedures and complies with relevant laws. Identifies, investigates, and resolves discrepancies in timesheets and payroll records.
  • Maintains accurate and up-to-date personnel files and payroll records. Performs periodic audits to collect and file all required documents.
  • Supports recruiting and onboarding of new employees, and ensures all relevant employment forms are in order, including enrollment of benefits.
  • Responds to and resolves employees’ payroll and benefits questions. Acts as a liaison between the organization and external benefit providers and vendors.
  • Assists in training employees and managers to use the timekeeping system.
  • Evaluates current processes and systems and makes recommendations for continuous improvements.
  • Cross-trains to support Finance department duties to fill in if/when needed.
  • Performs other duties as assigned.

Required Skills/Abilities:

  • 3-5 years of human resources experience with a primary responsibility of administrating and processing payroll. Working knowledge of FLSA, other federal, state, and local payroll, wage, and hour laws, and HR & payroll best practices.
  • Extensive knowledge of payroll functions, including preparation, balancing, and internal control.
  • Excellent organizational skills and attention to detail.
  • Excellent communication skills, both verbal and written.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize and multitask effectively.
  • Ability to work courteously and professionally with all vendors and co-workers.
  • Excellent customer service skills.
  • Must be able to work independently and as part of a team.
  • Proficient with Microsoft Office Suite or related software. Comfortable with Excel. Experience with HRIS systems.

Education and Experience:

  • Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field preferred; similar job experience acceptable in lieu of degree.

Physical Requirements:

  • Ability to generate high-quality work and meet relevant deadlines while managing multiple priorities.
  • Must have the ability to maintain focus while stationed primarily at a computer workstation
  • Must have the ability to use hands and wrists for typing and the use of a mouse device.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.