Administrative Coordinator

Type:  Full-Time

Department:  Administration / Belle Plaine, MN

Why Ag Partners? We are a strong member-owned cooperative serving producers, communities, homeowners and businesses across Southern Minnesota and Western Wisconsin. Join our growing team! This position has above industry standard wages, plus overtime during the peak season, and bonus potential.

All employees 18 and older can join the 401(k) retirement plan and receive company match. Full-Time employees are eligible for profit-sharing, medical, dental, vision, PTO, company paid short- and long-term disability benefits, basic life, and a yearly clothing allowance.

Job Summary:

This is a full-time position scheduled to work Monday to Friday from 8 am-5 pm. The individual in this
role will be responsible for providing excellent customer service by taking orders, answering billing
inquiries, and greeting customers. This position supports multiple divisions. This is not an allencompassing
list of duties and other duties may be added based on business needs. Reasonable
accommodations may be available to enable individuals with disabilities to perform the essential
functions of the position.

Duties/Responsibilities:

• Assist the Town & Country location by entering receivers into Epicore.
• Provide support to the Agronomy division by welcoming walk-in customers, delivering excellent
  customer service, taking orders, handling billing inquiries, and processing payments.
• Support the Energy Division by answering incoming calls, greeting customers, taking energy
  product orders, billing for LP service orders and energy product deliveries. Assist with contracts,
  bookings, and prepay item entry. Assist with inventory management.
• Provide support to the location by entering payments, reconciling daily batches, processing daily
  bank deposits, handling the mail, answering the phone, and assisting customers with account
  questions.
• Act as a backup for reconciling farm store inventory and assist with agronomy billing.
• Billing tasks include creating invoices and credit memos.
• Inventory support include entering receivers, ensuring correct counts, and making adjustments
  as needed.
• Perform administrative duties such as data entry, filing, interacting with staff, and completing
  tasks promptly.
• Identify and resolve inadequacies in processes and assist in developing ways to increase
  efficiency.
• Communicate with employees throughout the company.
• Other duties as assigned.

Required Skills/Abilities:

• Be proficient in using Microsoft programs such as Word, Excel, and Outlook.
• Previous accounting system experience, and knowledge of AgVantage is a plus.
• Excellent written and verbal communication skills, a friendly and outgoing personality.
• Be organized, efficient, and able to adapt and prioritize tasks.
• Be accurate and detailed orientated.
• Work independently.
• Adapt to the varying pace of work. The pace of work is very fast during the busy season and will
  require multi-tasking and working with constant interruption.
• Be a self-starter and have the initiative to inquire about additional work during the off-season.

Education and Experience:

• Previous experience in an administrative role with basic accounting required.

Physical Requirements:

• While performing the duties of the job, it is required to speak, hear, see, and use hands/fingers
  to operate a computer and telephone; ability to sit/stand at a desk for an extended period.
• Moderate noise levels, consistent with office setting (phones, computers, printers, etc.)
• Light to moderate lifting is required.
• Traveling to other locations as needed.
• Using common office equipment, multi-line phone, computer, printer, scanner, copier, fax
  machine, etc.