Accounts Payable
Job Summary:
Support the Accounts Payable Lead with vendor payments and inventory-related transactions while learning all areas of the accounts payable function. Help ensure payments are made accurately and on time while maintaining accurate records and supporting daily accounting operations. Be flexible, have attention to detail and initiative especially during busy seasons. Additional duties may be assigned based on business needs.
Duties/Responsibilities:
- Support the Accounts Payable Lead with daily accounts payable activities.
- Prepare and process checks, ACH, and wire payments to ensure vendor terms and discounts are met.
- Work with the accounting team to review invoices for sales and use tax compliance.
- Monitor daily invoice and payment workflows to ensure transactions are processed accurately and on time.
- Assist with month-end close by reviewing accounts payable and inventory reports and reconciling to the general ledger.
- Set up and maintain vendor records, collect required documentation, and maintain accurate files.
- Enter invoices, review vendor statements, resolve discrepancies, complete monthly reconciliations, and respond to vendor inquiries.
- Serve as backup to the Accounts Payable Lead to ensure continuity of payment processing and vendor support.
- Support inventory processes by entering receivers, researching discrepancies, making adjustments, and completing monthly reconciliations.
- Perform general administrative duties, including data entry, filing, recordkeeping, and supporting team members as needed.
- Communicate effectively with coworkers, vendors, and customers, while helping identify process improvements.
- Answer calls, greet customers, and provide friendly, professional customer service.
Required Skills and Abilities:
- Reliable and able to work independently and as part of a team.
- Detail-oriented and accurate.
- Organized and able to manage multiple priorities in a fast-paced setting.
- Communicate clearly and professionally with coworkers, vendors, and customers.
- Proficient in Microsoft Office (Word, Excel, and Outlook) and eager to learn new systems.
- Basic knowledge of accounting software and accounting processes.
Education and Experience:
- Experience in accounts payable, accounting, or administrative work is required.
Physical Requirements:
- Able to sit or stand for extended periods.
- Able to use a computer, phone, and other standard office equipment.
- Able to speak, hear, see, and use hands to complete tasks.
- Occasionally lift and move office supplies and materials.
- Able to work in a typical office environment with moderate noise levels.